<aside> 💡 Task: FreedUp team members are to use Team Tasks to delegate work to one another, collaborate and track tasks that need to be tracked.

Purpose: To provide the team members with a “quick look” overview of what everyone is working on without the friction and back and forth of asking, “are you working on that thing we talked about?”

Trigger: 3 ways that new tasks are added to Team Tasks

1. A team member add a task for themselves that they want visibility on from another team member.

2. Another team member delegates a task through a message, meeting, etc.

3. Another team member delegates a task by adding it to [Team Tasks](<https://freedup.notion.site/Team-Tasks-1eb9540ed52181089d10e5f15983afd1>)  `To Do`

End State: Tasks progress through Team Tasks, collaboration happens on the task cards and teammates review one another's work.

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Video

https://www.loom.com/share/5feacf21722542f59affe74698562ee5?sid=488c1f44-5cc2-4fcb-9396-85864e292a6c

Required Access

<aside> 🔒 Notion

</aside>

Links

<aside> 💡 Note - not ALL work needs to be in the work tracker. It’s expected that each team member has their own tools and methods for tracking their own to-do list. The work tracker is for visibility, collaboration and accountability.

The spirit of the Team Tasks is:

  1. To “close loops” - it’s way that team members can ensure one another that they are doing work that was delegated.

  2. To get review on tasks - it’s helpful to represent work here that will need to be reviewed or to have dialogue about work that is in progress.

</aside>

Trigger 1: A team member add a task for themselves that they want visibility on from another team member.

There may be a task that you want to collaborate on or include others on, but that you assign to yourself. Add it to the Team Tasks and @ mention other team-members in the comments.

Doing this will enable collaboration and will create visibility.

Team meetings will often include an agenda item to review the Team Tasks.

Trigger 2: Another team member delegates a task through a message, meeting, etc.

Any team member may delegate a task to another team member, regardless of “seniority”.

Obviously one should be mindful of what they delegate (i.e. it should fit their roles - ideally), but it’s helpful to be explicit about what you need from one another, regardless.

This delegation may happen in any number of ways. Here are some examples: